Welcome to

Baylor Scott & White!

Employer Email Template


Send this email to your employer clients when they are approved to welcome them to Baylor Scott & White Health Plan.

Download the email template by clicking the button below.

As an alternative, you can copy the text below, modify the language as necessary, add the attachments, and email to your clients.

Body of Email:

Dear :

Congratulations! Your group policy has been approved by Baylor Scott and White, which is written through the Insurance Company of Scott and White. Your group # is . Please save the attached documents for your reference and sharing.

Please review the Welcome Letter closely. In particular you need to do the Conexis online training to know what to do when an employee leaves or is terminated and loses coverage. Monthly premium payment procedures are included and should be followed, unless you have elected to have a monthly bank draft to pay your group premium.

Review the Administration guide, as it is your guideline of how to add/term employees or make changes. However, if you are unsure what to do, don’t hesitate to contact us for assistance/information.

Please email the membership guide to all those that are enrolled. It provides them valuable information on tools that are available to assist them with their healthcare.

Both the Statement of Benefits and Coverages and your certificate are attached. It is required that you share these documents with those that are enrolled. Note: Deductible and Annual Maximum out of pocket are based on calendar year—not plan year.

Thanks so much for working with our agency. Don’t ever hesitate to call or email if you have any questions or concerns. Have a great day!

Documents to Include:

Open and save these documents, then attach them to the email.